DELEGATIONS INFORMATIONS

In order to clear all the formalities of entry into French Polynesia, please send the requested documents (with the heading of your structure) as soon as possible and at the latest one month before your arrival in Tahiti to the following address:

[email protected]

1- Customs Department: list of goods such as oars, t-shirts, uniforms, other – The list is to be transmitted on a sheet of your organization

2- Biodiversity protection service: list of food supplements or foods brought by the delegation.

3- Directorate of Health: list of medicines brought by the delegation.

4 – Border police (immigration): list of your athletes, including name, first name, date of birth, nationality, passport number, end of validity and visas for the countries concerned

1. IMMIGRATION

To prepare for their arrival in French Polynesia some countries have to take care of a VISA.

Countries that do not need a VISA

  • Argentine
  • Australie
  • Brésilm
  • Californie (USA)
  • Hawaii (USA)
  • Canada
  • Rapa Nui (Chili)
  • Guyane (FR)
  • Nouvelle-Calédonie (FR)
  • Wallis et Futuna (FR)
  • Allemagne
  • Royaume-Uni
  • Italie
  • Nouvelle-Zélande
  • Panama
  • Singapour
  • Suisse
  • Tonga
  • Venezuela
  • Samoa Occidentales
Countries that needs a VISA ( except diplomatic passport)

  • Fiji
  • Hong Kong
  • Morocco
  • Peru
  • Ukraine

Special case :

  • Cook Island (no need for VISA if NZ passport)
  • Norfolk Island (no need for VISA if AUS passport)
  • American Samoa (no need for VISA if US passport)

2. MANDATORY VACCINATION

Compulsory yellow fever vaccination for the following countries:

• Argentina

• Brazil

• Panama

• Peru

• Venezuela

The vaccine is obligatory for any person who has stayed or transited for more than 12 hours in the 3 weeks preceding their stay in Polynesia.

IVF Registration

The accurate registration in due time of the participating countries to the IVF Va’a World Distance championships 2017 is a key factor to ensure a better service that the LOC will provide to all athletes and officials.

Each country is responsible to secure its registration through 2 major actions:

  1. Complete all procedures regarding entry submittal, and registration fees payment and hospitality packages payment, if applicable.
  2. Respect all due deadlines

Your commitment and contribution in the follow-up of established procedures will enable the LOC to provide hospitality packages at very attractive prices.

The hospitality packages including accommodation, meals and transportation will be available to all participating countries only upon request.

Due to the limited number of units (beds & rooms), all LOC services will be provided upon the “first come-first served” basis.

1. Entry submittal procedure

Paddler roster to be finalized.Addition of event entries incurs a $100 USD late fee per entry change.By April, 28th 2017

AgendaTo doDeadlines
11 months prior to eventIVF Online Entry Registration openBy July, 28th 2016
8 months prior to eventIVF Online Entry Registration closeBy November, 28th 2016
8 months prior to eventConfirm the provisional size of delegation and chosen category entriesBy October, 28th 2016
8 months prior to eventTherapeutic Use Exemption Submission openOpen October, 28th 2016
5 months prior to eventPaddler registration and event entries adjusted without penalty feesBy January, 28th 2017
2 months prior to event:Therapeutic use exemption submission close. No late form will be accepted.By April, 19th 2017
2 months prior to event:Paddler roster to be finalized. Addition of event entries incurs a $100 USD late fee per entry change.By April, 28th 2017
30 daysLate Paddler Registration: addition of a paddler to the member roster after this deadline incurs a 100% late fee per change

 

By May 28th 2017

 

2. Registration fees payment

 

AgendaTo doDeadlines
7 months prior to eventPayment of registration fee of $ 60 USD per paddler to the IVFBy December, 15th 2016
4 months prior to eventPayment of balance of registration fees of $40 USD Per Paddler to IVF

 

Penalty fee of $100 USD per entry after this deadline

 

By February, 28th 2017
4 months prior to eventPaddler fee is non-refundable after the 4 month registration deadline

 

In all request of refunds, all transfer bank transfer fees are at your own cost

 

By February, 28th 2017
30 daysLate payment of any registration fees incurs a penalty of 100% increase late fee

 

From May 28th 2017

 

3. Package Payment

Each of our packages includes:

  • Bus transfer from and to the airport on arrival and departure of delegations
  • Shuttle bus every 2 hours during competition days from the LOC official accommodation to the competition site and return.
  • Choice of 4 categories of accommodation (dormitories at Taaone School City, guest rooms, 3 star hotel, 4 star hotel)
  • 2 to 3 meals a day (dinner not included in the hotel package)
  • Welcome Bag
  • Free subscription to one training session for coaches licensed by their federation or organization.

Because of the limited number of room, the requests for any type of accommodation will be met on the first come, first served basis.

The cost of one package depends of your choice of accommodation:

  • Dormitory at the Taaone School City or at the Sport institute (ISPF)
    • 60 € a day per person at the Taaone School City
    • 70 € a day per person at the Sports Institute (IJSPF)
    • This package includes 3 meals at the Taaone School City restaurant
  • Guesthouses
    • 100 € a day per person
    • This package includes 3 meals at the Taaone School City restaurant
  • The Royal Tahitien Hotel – 3 stars
    • 210 € a day per room – Double occupancy – Breakfast included
    • This package includes lunch at the Taaone School City restaurant
    • Dinner is at your own cost

Packages will be paid according to the following agenda:

AgendaTo doDeadlines
8 months prior to eventLetter of interest for the hospitality packageNo later than October, 28th 2016
6 months prior to eventPayment of 50% of hospitality package fee per paddler to the LOC

 

No later than January, 28th 2017
3 months prior to eventPayment of balance of hospitality package fee

 

Penalty fee of $100 USD per paddler after this deadline

 

Hospitality package fee is non-refundable after the 4 month registration deadline

 

In all request of refunds, all transfer bank transfer fees are at your own cost

 

No later than March, 28th 2017
30 daysLate payment of package fee incurs a penalty of 100% increase late fee

 

From May 28th 2017

* in all fund payments, all bank transferf fees are at your own cost